Members shall observe silence in the reading halls
Don't use cell phone in the Library
Members shall not engage in conversation in any part of the library so as to cause annoyance to any other reader
Members shall not smoke, or spit in any part of the library
Members shall not write upon, damage or mark any book belonging to the library
Members shall not shelve books and periodicals as that disturb the prescribed order
Members are responsible for any damage caused by them to the books or any other property belonging to the library and shall be required to pay the penalty imposed upon them by the Librarian
The members caught tearing pages/stealing of books will be suspended forthwith from using the library facilities and further disciplinary action will be initiated against them by the University
Members shall not bring personal belongings (including Books and other printed material) and library books borrowed by them inside the library. They can use Annex for such purpose.
Members leaving the library should stop at the exit so that the material borrowed or taken out of the library by them can be checked
Upon any infringement of the library rules members shall forfeit the privileges of admission and membership of the library
The Librarian reserves the right to suspend the membership of any member found misbehaving, abusing the library staff or behaving in an indecent manner
Gratis Books
Guidelines
The Indira Gandhi Memorial Library, University of Hyderabad, is happy to invite and accept print, audio, video, and microfilm material as donations and gifts from individuals and organisations, however, subject to the following guidelines
· The IGML maintains a rigorous protocol to evaluate, accept, and procure the resources offered.
· The donated resources should be in good physical condition, with their price and year of publication clearly visible.
· The donated resources should be complementary to the teaching and research activities at the University.
· Rare and archival material will be accepted, on the recommendations of the concerned academic unit, even if it is in a regional/foreign language, and publication details are unavailable.
· Resources that are already available in IGML may be accepted if there is a need for multiple copies.
· Textbooks, political pamphlets, competitive examination material, and resources unrelated to teaching and research at the University of Hyderabad will not be considered as donations.
· The individuals and organisations proposing to donate the resources should first submit a detailed list with information such as title, author, genre, language, subject, year of publication, price, form (print, audio, video, microfilm and others), and physical condition of the material, to the Librarian.
· The Librarian will forward the list to the respective/related academic unit for advice on acceptance or rejection of the resources offered.
· The IGML will verify the physical condition of the resources recommended by the academic unit(s).
· The donors are responsible for delivering the donations to the Library and taking rejected books back within the specified time. If the donor does not take the rejected books back, the IGML has every right to dispose of them.
· Accepted books will be integrated into the regular library collections with a new accession number series available to all library patrons
· The Library retains ownership of accepted books. The donated books become part of the IGML collection and will not be returned to the donor at any time.
· The Library reserves the right to decide the display conditions, keeping, withdrawal, access to the materials, and disposition.
The Library will not be able to notify the donor when the donated items are withdrawn from the collection, as per the IGML’s Policy. For queries and proposals, please contact: Librarian, IGML
Library
Memberships
Library membership is open to Faculty, Visiting/Guest/Temporary Faculty, Students, Research Scholars (including PDFs), Non-teaching Staff and Retired-Faculty members of the University.
They can apply for membership in the prescribed format (download Membership Application) enclosing the copy of admission / appointment letter and a passport photograph.
Whenever a member leaves/retires he/she has to obtain a "No Dues Certificate" from the library.
Faculty and Research Scholars
Faculty and Research Scholars should also submit the declaration in prescribed Project Declaration Form that they do not have project books with them. The form can be obtained from the Circulation Counter
PDF Scholars can borrow 6 books from the library against a security deposit of Rs. 5000/- (Sciences) and Rs.3000/- (Other schools)
Books can be borrowed only against the multipurpose Institutional ID card issued by the University. The Member should present his/her library card for borrowing books , failing which the library staff can refuse to issue books to him/her.
PDF Scholars can claim for the refund of deposit at the time of leaving the university after obtaining No-Dues Certificate from the Library. They need to preserve the deposit receipt to claim the refund of deposit. (Download Application Form for claiming the refund of deposit)
Retired faculty members are also admitted as special members for the purpose of reference. Download Application Form.
They can borrow 4 (Four) books from the library against a security deposit of Rs. 4000/-(Refundable).
Membership for borrowing books from the library shall be valid for 1 year, which is renewable every year if required to borrow the books.
Retired faculty members will be issued a library card for borrowing books from the library.
For the purpose of issuing a library card, they need to submit their application along with pension/retirement order, 1 passport size photo and 1 stamp size photo.
The loan period is only ONE MONTH which is renewable 3 times online , by the due date.
Retired faculty can claim for the refund of deposit, if they do not further require any borrowing facility from the Library. To claim the refund of deposit, they need to preserve the deposit receipt and download Application Form
The terms and conditions are same to retired faculty as applicable to other members .
Visiting / Guest /Temporary Faculty (Appointed directly by Schools/Departments/Centres)
Should enclose the letter of appointment along with application for library membership duly recommended by appointing authority
In case of extension they have to submit fresh appointment /extension letter to get the borrowing period extended
Entitled to borrow 3 books for a period of one month
Should submit the undertaking that he/she authorizing the concerned Dean/Head/Director to withhold the last month’s salary till library dues are cleared and collect no-dues certificate from the library (Download Undertaking Form)
Should submit 2 Photos (1 stamp size for Id Card and 1 Passport size with Membership Application
Institutional Membership
Corporate/Industrial and Research Organizations can become Institutional member by paying the following fees -
Institutional Members are permitted to refer library print resources and avail photocopy facilities. They cannot use PCs, Internet and subscribed electronic resources in the library.
Corporate/ Industrial & Research Organizations having MoU with UoH / Academic Institutions can become Institutional Member by paying Rs 25,000/- per year( only 5 members at a time can use the facility by showing corporate membership ID card.
Corporate/ Industrial & Research Organizations not having MoU with UoH can become Institutional member by paying a sum of Rs 1,00,000/-per year
Payment should be made through a Bank Draft Drawn in favour of "The Finance Officer", University of Hyderabad, Hyderabad.
ID cards will be issued to the members of the above organizations. Visiting members should present Institutional ID card issued by the library along with Photo-Id Card issued by their organization for security / verification purposes.
Such members should report the loss of Institutional ID card issued by the IGM library immediately, if any to the Circulation Counter, to avoid misuse.
Visitors: (Non-Members)
Faculty and research scholars of other colleges/universities/organizations are also permitted to refer library resources on special request, with the written permission of librarian (except using PCs, Internet and subscribed electronic resources) for shorter periods.
Such scholars are advised to present their Institutional ID card and recommendation letter from concerned Head of the Department for the issue of written permission.
Such scholars have to present their Institutional ID card and library's written permission to library security or staff on demand.
(Restricted to University Members only)
Circulation Section manages Issue, Return, Renewal of Books, Issue of No Dues Certificate and arrange Refund of Caution Deposit to PDF Scholars and retired faculty
The privilege of borrowing books from the library is restricted to University community only.
Faculty, Students, Research scholars and Staff, can enrol as library members BY FILLING the MEMBERSHIP APPLICATION form & submitting the same along with photocopies of the Institutional Id card and appointment order to the circulation counter (Download Membership Form).
Students/Research Scholars should submit the membership application after obtaining their multipurpose institutional identity card.
Books can be borrowed only against the multipurpose Institutional ID card issued by the University.
Borrowers should personally borrow books at Circulation Counter.
They can renew their Books Online through OPAC (3 times only by the DUE DATE). OPAC Login: Student ID and Default Password: guest (which can be changed/reset by the user).
The Member should present his/her library card for borrowing books, failing which the library staff can refuse to issue books to him/her.
Transfer of Books is not permissible between borrowers
Multipurpose Institutional ID CARD
Books can be borrowed only against the multipurpose Institutional ID card issued by the University. The Member should present his/her library card for borrowing books , failing which the library staff can refuse to issue books to him/her.
Library borrower card is not transferable
The borrower card of a student will remain valid for the period mentioned on the borrower card.
Members should report the loss of Institutional ID card issued by the University immediately , if any to Library Circulation Counter to avoid misuse.
Borrowing Facility - Number of Books, Loan Period and Overdue Charges
|
Category |
Number of Books |
Loan Period |
|
| All regular teaching staff | 15 |
One Semester (180 days) |
|
| Visiting/Guest/Temporary Faculty (appointed by Schools, Departments or Centres Click for Guidelines | 3 | 1 month | |
|
Research Scholars (Ph.D.& M. Phil ) |
6 | 14 days | |
|
Post-Doctoral Fellows (PDF) Click for Guidelines |
6 |
14 days |
|
| Post-Graduate students | 5 | 14 days | |
|
Integrated students can borrow books both from CIS and IGM Libraries |
5 | 14 days | |
| M. Tech. Integrated (MT/PD) | 5 | 14 days | |
| Study in India Program (SIP) | 5 | 14 days | |
| Non-teaching Officers | 5 | 14 days | |
| Non-teaching Staff (below Asst. Registrar) | 3 | 14 days | |
|
Retired Faculty Click for Guidelines |
4 | 1 month |
Books Not under General Circulation:
Not for Circulation Books: General Reference Books, Serial Publications, Reserve Books, Thesis & Dissertations, CD/DVD, Loose issues & Bound volumes of periodicals.
Reserve (SC/ST) Collection: Books purchased from the grant of Social Welfare Department are processed and kept exclusively for the use by the SC/ST Students. They can borrow these books the from the library for home reading. Others can only read in the library
Project Books - can be borrowed by only the Project Coordinator, who is a permanent faculty member should personally come to library and borrow the books purchased under their Projects. At the end of the project, books have to be returned to Library. The borrowed project books cannot be transferred to another faculty or any project associate. In case the Project coordinator needs to take No-Dues Certificate from Library, the project books should be first returned to library and again should be borrowed by the next coordinator by producing the copy letter/order assigning this specific work from Head/Dean.
No Dues
All members should obtain a 'No Due' certificate personally, after returning the books borrowed from the library and paying the dues outstanding against them, if any.
For students - after completion of the course or while discontinuing the course due to any purpose
Faculty and Non-teaching staff - before their superannuation or VRS, or proceeding on a long leave / sabbatical leave
Faculty and Research Scholars should also submit the declaration form that they do not have project books with them. The prescribed form (Pink) can be obtained from the Circulation Counter.
If any Library member cannot collect 'No Due' personally, they are requested to send the NDC form (in triplicate) duly authorizing the bearer. Click to download the Authorization Form
Loss of Books
Loss of book by the borrower should be reported to the Circulation immediately to avoid fine.
Further, the borrower shall either replace the book within 15 days or pay 3 times the cost of the book, if the book is in print, or 4 times the cost of the book, if it is out-of-print.
If the book of a multi volume set is damaged or lost, the library member shall be liable to replace the whole set or pay 4 times the cost of the same.
The requesting library/individual will have to follow the copyright regulations.
They cannot request for copies of entire journal issue or a theses/dissertation or a book.
Users can request for photocopies of articles from the print journals or a chapter in a book or a few pages in thesis available at IGM Library.
Special
Services for Visually Challenged Members
Around 420 books were purchased for the use of visually challenged members.
Braille Printing Service are provided to visually challenged members.
Separate computer workstation for visually challenged students are installed with special software (JAWS/Kruzwel) to listen to printed books using scanner/camera.
Faculty members, research scholars and students from other universities/colleges in the region can use the library facility for their research work or reference on Mathematics/Statistics (Print) Journals and Books.
Internet browsing and e-resources facility are not available for such users.
User Education, Information Literacy programmes are conducted regularly every year to the newly admitted students
Providing Training or Assistance in Accessing E-Resources, Searching Databases - Registration of Tools such as Scifinder scholar, Grammarly, RemoteX and Turnitin
Internet facility is secured and the access is available only for the regular members of university only.
Internet Facility is available from Monday to Saturday. During Public holidays & Sunday Internet access is not available.
Corporate members and other visiting scholars cannot access internet and e-resources because they will not be provided Internet ID/Password
Users are advised to make use of this facility only to support their academic and research activities.
Users should not use USB devices / pen drives for data transfer to avoid the entry of computer virus. Such file/data transfer can be done as e-mail attachments.
It is our collective responsibility, as far as the safety of the systems are concerned. Please bring to the notice of the Librarian any misuse of the systems.
Librarian reserves the right to stop extending this facility to a person found misusing, apart from initiating action as per the rules by the University Authorities.
Library is providing Internet based services and tools - Online Public Access Catalogue (OPAC), E-Resources, Browsing Area, Wi-Fi Net, Laptop Zones, Computer Workstation for Visually Challenged Students
OPAC - Online Public Access Catalogue & Search Services
Information regarding the Library holdings and the format (print, CD / DVDs, ONLINE) - Books, Journals & Back Issues, Theses/Dissertation/Project reports, and other information material such as Online databases, E-resources (e-books/e-journals) can be searched through OPAC
Indicates the status of book - available, when on issue, not for circulation, damaged etc
Links to the full text of digital documents (free of copyright/permitted), wherever available
Library enrolled Users can view their account in OPAC.
Login: Student/Employee ID and Default Password: guest (which can be changed/reset by the user).
Users can view the list of books borrowed by them and their overdue status, if any
Users can renew their Books Online through OPAC (3 times only by the DUE DATE)
Users can save searches, add items to cart and send their items through mail
Library has E-Journals, E-Books Reference works & Series full text databases, Search / Citation Databases, Statistical databases, Tools
Library provides access to E-resources through IINFLIBNET'S e-SHODHSINDHU CONSORTIUM, subscription, purchase (for perpetual access), open (free e-resources) and on trial basis
Online (Secured Internet) Access to subscribed E-Resources is available in the campus premises (Campus IPs ) only and restricted to regular university members.
E-Resources can be used only for academic purpose (not for commercial purposes).
Institutional members, NBHM users from outside the university and library visitors (scholars) cannot access the subscribed E-Resources.
Please note the FAIR USE TERMS before downloading full text articles from these databases. Click to know more
Remote Access to E-Resources through Knimbus (outside university campus)
Remote Access to E-resources facility is provided through KNIMBUS tool
This facility is restricted only to University Fraternity
Users can register @ https://uohyd.knimbus.com/user#/home with their university email (uohyd.ernet.in or uohyd.ac.in).
Once the registration gets activated a welcome mail will be received from Knimbus (Library) Admn with the link to set password.
E-Resources - Fair Use Terms & Conditions should be followed
J-Gate - Document Delivery Service (DDS)
This Document Delivery Service fulfils the requests from external users as well as internal users.
INFLIBNET has chosen this library as one of the 26 Document Delivery Centers for JCCC@UGC Infonet Program.
Under this Online Document Delivery Service , library sends the photocopies of journal articles to the faculty and research scholars of other universities at free of charge on their request.
Similarly, for library unsubscribed e-resources, university users can explore the online document delivery service portal.
University users can explore and request for document, if available in any of other libraries
Library provides registration Anti-plagiarism software (Tool) to Faculty Members only. .
Library screens the final submissions of Students theses/dissertation/project reports.
Click to know more
Library Website:
Library maintains website and provides information regarding -
The collections of resources & services and relevant conditions