Detailed information is also available on the Committee's
Web site at www.house.gov/ethics


Revised 1/2003 

• Gifts
• Privately Sponsored Travel
• Campaign Activities
• Staff Rights and Duties
• Interns, Fellows and Volunteers
• Communications to Government Agencies
• Involvement with Outside Entities
• Conflicts of Interest
• The Honoraria Ban
• Outside Earned Income Restrictions
• Financial Disclosure
• Post-Employment Restrictions
• Contacting the Committee

Return to top of page

The House Gift Rule prohibits acceptance of any gift unless permitted by one of the exceptions stated in the rule. Gifts allowed by the exceptions include  --

• Any gift (other than cash or cash equivalent) valued at less than $50; however, the cumulative value of gifts that can be accepted from any one source in a calendar year is less than $100
  - Gifts having a value of less than $10 do not count against the annual limit
  - "Buydowns" are not allowed -- i.e., a gift valued at $55 cannot be accepted merely by paying $6,  
• Gifts from relatives, and gifts from other Members or employees,  
• Gifts based on personal friendship (but a gift over $250 in value may not be accepted unless a written determination is obtained from Standards Committee),  
• Personal hospitality in a private home (except from a registered lobbyist),  
• Free attendance at charity, political, or officially-related "widely attended" events if offered by sponsor, and free attendance at receptions,  
• Anything paid for by federal, state, or local government.  

Gifts and Travel Booklet

Return to top of page

• Private payment of necessary food, transportation and lodging expenses may be accepted from a qualified private sponsor for travel to a meeting, speaking engagement, or fact-finding event in connection with official duties.  
• Limit on number of days at the expense of the trip sponsor: 

• Entertainment/recreational expenses may not be accepted except as gift rule allows. 
• Staff travel must be authorized in advance, in writing, by the supervising Member.

• A form disclosing the identity of the sponsor, the purpose and itinerary of the trip, and the expenses paid must be filed with the Clerk of the House within 30 days after return.

• Within certain limits, may extend trip at own expense and on own time.  
• May take spouse or child at sponsor's expense, but not both..  
• These time limits and reporting requirements do not apply to government-funded travel.  

Return to top of page

• No campaign activities in any congressional office or room.  
• No use of congressional office resources (including equipment, supplies or files) for campaign purposes.  
• No solicitation of political contributions from or in any congressional office. 
• Don't accept any contribution that is linked to any official action, past or prospective. 
• Campaign funds may be used only for bona fide campaign or political purposes.  
• No personal use or borrowing of campaign funds, and no use for official House purposes.  
• No staff contributions for employing Member's campaign.  
• No staff outlays for employing Member's campaign (other than for campaign-related travel taking place on employee's own time), even if the employee is promptly reimbursed.  
• Staff may do campaign work on own time, provided that the work is done outside the congressional office; but no employee can be compelled to do campaign work.  

Campaign Booklet issued December 2001 
Rules Governing (1) Solicitation by Members, Officers and Employees in General, and (2) Political Fundraising Activity in House Offices issued April 25, 1997 
Revised Solicitation Guidelines issued April 4, 1995 

Return to top of page

• Congressional resources and time are to be used for official House business-not for personal or political matters, or the business of any outside organization.  
• Outside employment is generally permissible provided that there are no conflict-of-interest concerns, and the employing Member does not object. Senior employees must comply with the outside earned income limitation and the outside employment limitations.  
• Staff must perform official duties commensurate with pay.  
• Members may take into consideration political affiliation and domicile in making employment decisions, but not race, religion, sex, handicap, age or national origin.  
• Criminal law generally prohibits Federal employees, outside their official duties, from representing anyone before the Federal Government or in court on any matter in which the Government is a party or has a direct and substantial interest -- even on an unpaid basis.  
• Staff members are prohibited from giving anything of value to the employing Member or a superior, except for voluntary gifts on special occasions, such as a birthday.  
• Staff (and Members) may not accept anything of value in return for or as a "thank you" for performing any official duty. 

Further guidance can be found in the following memorandum:

Member Office Activities in Areas Added by Redistricting, issued February 15, 2002

Return to top of page

• Member or House offices may accept temporary services of an unpaid intern if the intern is participating in a program that is primarily of educational benefit to the individual.  
• Member or House offices may accept temporary services of a fellow in a mid-career education program while the individual receives compensation from his or her employer.  
• Member or House offices may accept the temporary services of a volunteer not part of an outside program, provided the Member or office has a clearly defined program to assure that the voluntary service (1) is of significant educational benefit to the participant, and (2) does not supplant the normal and regular duties of paid employees.  
• In considering use of unpaid individuals, Members and offices take into account any connection or affiliation that the individual has with any organization or industry having interests Congress.  
• Interns, fellows and volunteers should not be assigned duties that will result in any direct or indirect benefit to the sponsoring organization or anyone else with whom the individual is affiliated, other than broadening the individual's knowledge. 

Return to top of page

• Members have broad discretion in helping constituents before government agencies: may make a status inquiry; urge prompt and fair consideration; ask for full and fair consideration consistent with applicable law and regulations; arrange appointments -- or, where warranted by the merits of the case, express judgment or ask for reconsideration of decision.   
• No preferential treatment for the Member's supporters, contributors or friends in casework matters -- treat all constituents fairly, and on the merits of their claims.  
• Avoid "ex parte" communications in cases before agencies or courts - i.e., off-the-record communications to the decision-maker that are made without prior notice to all parties.  
• Members and employees may not contact an agency on a matter in which they have a personal financial interest.  
• May not directly or indirectly threaten reprisal against any agency official, or promise favoritism or benefit. 
• Job recommendations to Federal agencies for regular civil service positions may include only statements that are based on personal knowledge of the applicant, or address the applicant's character (e.g., honesty, integrity) or residence (e.g., lives in district or state).

Return to top of page

• Avoid mixing of House and private resources.  
• A House office may not accept cash or in-kind services from any individual or private organization for the support of any of its activities, except that a Member may use funds of his or her principal campaign committee to pay for food/beverage expenses at an official event.  
• A House office may not jointly sponsor a town meeting or other event with any private group.  
• Do not let outside organizations use a copy of official letterhead, or any terms or symbols that may indicate an official endorsement, such as any official seal, or the institutional names "House of Representatives" or "Congress of the United States."  
• Official mailing lists may be used only for franked mail; unofficial lists must be purchased for fair market value if not already available for public use.  
• Members and staff may solicit contributions for a charity qualified under §170(c) of the Tax Code, provided that no official resources are used, no official endorsement is implied, no direct personal benefit results for the soliciting Member or employee, and registered lobbyists are not targeted.  
• Prior written approval from the Committee is required for all other solicitations. 

Answers to the "Top 20 Questions" issued March 4, 1998  
Rules Governing (1) Solicitation by Members, Officers and Employees in General, and (2) Political Fundraising Activity in House Offices issued April 25, 1997 
Revised Solicitation Guidelines issued April 4, 1995 

Return to top of page

• Official position and confidential information may not be used for personal gain.  
• A Member must abstain from voting on a matter on the House floor only if the Member has a direct, distinct personal or pecuniary interest in the matter.
• Abstention from floor voting is generally not required where the Member would be affected only as a member of a class (such as a shareholder in a publicly held corporation), but greater caution is required in taking other kinds of official action, such as scheduling a hearing or voting in committee.  
• Under criminal law, Members may not contract with a federal agency except in limited circumstances (relating primarily to participation in certain federal farm support programs).  
• Spouses and other family members have substantial discretion in employment and investments. However --  
• Members and staff should not do any special favors for family members.  
• Members may not hire family members in their congressional offices. 

Return to top of page

• An honorarium is a payment for ANY speech, appearance, or article. 
• In lieu of an honorarium, sponsor of an event or the publisher may donate up to $2000 per event to a  charity qualified under §170(c) of the Tax Code,  provided that -- 

• The sponsor or publisher makes the donation directly to the charity; and 
• Neither the Member or employee, nor a relative of a Member or employee, receives any financial or tax benefit from the donation. 

• Members, officers, and senior employees must report any donations in lieu of honoraria on Financial Disclosure Statements, and identify recipient charities in an accompanying confidential report. 
• However, an employee paid below  the "senior staff" (i.e, paid below $102,168 in 2003) may accept an honorarium, unless the subject matter is directly related to his or her official duties, the payment is made because of the individual's status with the House, or the payor has interests before the House that the employee may affect. 

APPLY ONLY TO MEMBERS AND SENIOR STAFF 

Outside Earned Income Limit for Calendar Year 2003 - $23,205  

NO paid professional services involving a fiduciary relationship, including law, real estate or insurance sales, financial services, or consulting or advising (see 5 U.S.C. app. 4 §502(a)).

NO affiliation for compensation with any firm that provides such professional services.  

NO use of name by any firm that provides such professional services.  

NO paid service as officer or board member of ANY organization.  

NO paid teaching without advance written approval of the Standards Committee.  

NO advances on copyright royalties in book contracts; royalties may be accepted only if contract is with an established publisher on customary terms and is approved by Standards Committee.

"Senior staff" in 2003 is anyone paid at an annual rate of $102,168 or more for over 90 days.  

FURTHER GUIDANCE CAN BE FOUND IN THE FOLLOWING MEMORANDA:  
Outside Earned Income Restrictions on Members and Senior Staff issued February 23, 1998 
Salary Levels at which the Outside Earned Income Limitation, Financial Disclosure Requirement, and Post-Employment Restrictions Apply for 2003 issued January 2003  

Return to top of page

• Annual reports due by May 15^th of each year, covering the prior calendar year. (Standards Committee may grant an extension if written, signed request is received before due date.)  
• Must disclose income (earned and unearned), assets, liabilities, transactions in securities and real property, certain gifts, travel paid by a private source, outside positions, and agreements.  
• Financial information regarding spouse and dependent children generally must be disclosed as well.  
• Termination reports required within 30 days of departure.  
• $200 late filing fee; possibility of additional Committee action for late, incorrect or incomplete filing; civil action may be initiated by the Department of Justice.  
• Standards Committee reviews all reports, and upon request will pre-screen Statements.  
• Staff paid at "senior rate"  for 60 days or more in a year must file; a Member who does not have an employee paid at that rate must designate a "principal assistant" who files.  

Salary Levels at which the Outside Earned Income Limitation, Financial Disclosure Requirement, and Post-Employment Restrictions Apply for 2003 issued January 2003  

APPLY ONLY TO MEMBERS, OFFICERS AND "VERY SENIOR STAFF"

Return to top of page

For ONE YEAR after leaving office:  

•  A Member may not communicate with or appear before a Member, officer or employee of either House of Congress, or any Legislative Branch office, with intent to influence official action on behalf of anyone else.  

• Very Senior Staff may not communicate with or appear before the individual's former employer or office with intent to influence official action on behalf of anyone else.
• A Member, Officer or Very Senior Staff Member:  

• May not represent or advise a foreign government or a foreign political party.  
• May represent oneself, a state or local government, or the U.S. Government as an official or employee of a government agency or entity.

  "Very Senior Staff " in 2003, is anyone who was, in the one year prior to termination, paid at an annual rate of $116,025 or more for 60 days or more in the aggregate.  

Violation of these prohibitions is a felony under 18 U.S.C. §207.  Penalties include fine and/or imprisonment.  

FURTHER GUIDANCE CAN BE FOUND IN THE FOLLOWING MEMORANDUM:  

Salary Levels at which the Outside Earned Income Limitation, Financial Disclosure Requirement, and Post-Employment Restrictions Apply for 20032 issued January 2002