[Code of Federal Regulations]
[Title 22, Volume 1, Parts 1 to 299]
[Revised as of April 1, 1999]
From the U.S. Government Printing Office via GPO Access
[CITE: 22CFR181.6]

[Page 592]
 
                       TITLE 22--FOREIGN RELATIONS
 
                     CHAPTER I--DEPARTMENT OF STATE
 
PART 181--COORDINATION, REPORTING AND PUBLICATION OF INTERNATIONAL AGREEMENTS--Table of Contents
 
Sec. 181.6  Documentation and certification.

    (a) Transmittals of concluded agreements to the Assistant Legal 
Adviser for Treaty Affairs pursuant to Sec. 181.5 must include the 
signed or initialed original texts, together with all accompanying 
papers, such as agreed minutes, exchanges of notes, or side letters. The 
texts transmitted must be accurate, legible, and complete, and must 
include the texts of all languages in which the agreement was signed or 
initiated. Names and identities of the individuals signing or initialing 
the agreements, for the foreign government as well as for the United 
States, must, unless clearly evident in the texts transmitted, be 
separately provided.
    (b) Agreements from overseas posts should be transmitted to the 
Department of State by priority airgram, marked for the attention of the 
Assistant Legal Adviser for Treaty Affairs, with the following notation 
below the enclosure line: FAIM: Please send attached original agreement 
to L/T on arrival.
    (c) Where the original texts of concluded agreements are not 
available, certified copies must be transmitted in the same manner as 
original texts. A certified copy must be an exact copy of the signed 
original.
    (d) When an exchange of diplomatic notes between the United States 
and a foreign government constitutes an agreement or has the effect of 
extending, modifying, or terminating an agreement to which the United 
States is a party, a properly certified copy of the note from the United 
States to the foreign government, and the signed original of the note 
from the foreign government, must be transmitted. If, in conjunction 
with the agreement signed, other notes related thereto are exchanged 
(either at the same time, beforehand, or subsequently), properly 
certified copies of the notes from the United States to the foreign 
government must be transmitted with the signed originals of the notes 
from the foreign government.
    (e) Copies may be certified either by a certification on the 
document itself, or by a separate certification attached to the 
document. A certification on the document itself is placed at the end of 
the document. It indicates, either typed or stamped, that the document 
is a true copy of the original signed or initialed by (insert full name 
of signing officer), and it is signed by the certifying officer. If a 
certification is typed on a separate sheet of paper, it briefly 
describes the document certified and states that it is a true copy of 
the original signed by (full name) and it is signed by the certifying 
officer.